How to obtain a Certified Translation of a Diploma: A Step-by-Step Guide

Getting your diploma translated can seem daunting, but with the right guidance, it’s a straightforward process. Whether you need it for employment, further education, or immigration purposes, this guide will walk you through everything you need to know about obtaining a certified translation of your diploma.

What is a certified translation?

A certified translation is a translation that comes with a signed statement from the translator or translation company certifying that the translation is accurate and complete. This certificate typically includes:

• A statement of accuracy
• The translator’s or company’s credentials
• The translator’s signature
• Date of certification
• Contact information

For diplomas and academic documents, most institutions and government agencies require certified translations rather than simple translations.

Step 1: Verify translation requirements

Before starting the translation process, confirm what type of translation you need:

• Certified translation only: Most common requirement
• Notarized translation: Some institutions may require notarization
• Apostille: For international use, you may need an apostille

Contact the institution or agency where you’ll submit the translation to understand their specific requirements.

Step 2: Find a reputable translation company

Choosing the right translation service is crucial. Look for:

• Professional translators: Ensure they have experience with academic documents
• Certification included: Verify they provide a certificate of accuracy
• Positive reviews: Check testimonials and ratings
• Quick turnaround: Most diploma translations can be completed in 1-3 business days
• Competitive pricing: Compare quotes but don’t sacrifice quality for price

At Florida Translate, we specialize in certified translations of academic documents and have helped thousands of students and professionals get their diplomas translated quickly and accurately.

Step 3: Prepare your documents

To get your diploma translated, you’ll typically need:

• Clear copy or scan: High-quality image or PDF of your diploma
• Both sides: If your diploma has information on both sides, include both
• Supporting documents: Sometimes transcripts or other academic records are also needed

Make sure the copy is legible and includes all seals, signatures, and official markings.

Step 4: Submit your diploma for translation

Most translation companies offer multiple submission methods:

• Online upload: The fastest and most convenient method
• Email: Send scanned copies via email
• In-person: If the company has a physical location

When submitting, provide any special instructions or deadlines you may have.

Step 5: Review and receive your translation

Once the translation is complete:

1. Review the translation: Check that all information is included
2. Verify the certification: Ensure the certificate of accuracy is attached
3. Check formatting: The translation should closely match the original diploma’s format
4. Delivery: Most companies offer email delivery of PDFs, with hard copies available if needed

Step 6: Use your translated diploma

Your certified translation is now ready to submit to:

• Universities and colleges: For admission or credit transfer
• Employers: For job applications requiring proof of education
• Government agencies: For immigration applications (USCIS, embassies, etc.)
• Professional licensing boards: For credential evaluation

Why choose Florida Translate for your diploma translation?

We understand the importance of accurate, timely translations for your academic and professional goals. Here’s what sets us apart:

Fast turnaround times

Most diploma translations are completed within 1-2 business days, with rush options available for urgent needs.

Affordable pricing

Our competitive rates make professional certified translations accessible to everyone. Request a free quote today.

Widely accepted

Our translations are accepted by:

• USCIS and immigration agencies
• Universities and colleges nationwide
• Professional licensing boards
• Employers and HR departments

Professional quality

All translations are performed by experienced, professional translators who specialize in academic documents. Every translation includes:

• Accurate translation of all text
• Preservation of formatting and layout
• Certificate of accuracy
• Translator credentials
• Contact information for verification

Common questions about diploma translations

Do I need to translate my transcript too?

Many institutions that require diploma translations also require transcript translations. Check with the requesting organization to be sure.

Will my translation be accepted internationally?

For international use, you may need an apostille in addition to the certified translation. An apostille authenticates the document for use in countries that are part of the Hague Convention.

How long is a certified translation valid?

Most certified translations don’t have an expiration date, but some institutions may require recent translations (within 6 months to 1 year). Always check specific requirements.

Can I translate my own diploma?

While you can translate your own diploma, most institutions will not accept self-translations. They require translations from professional, third-party translators to ensure accuracy and prevent fraud.

Get started today

Ready to get your diploma translated? Florida Translate makes the process simple and stress-free.

Order your diploma translation now or contact us if you have questions about the process.

Our team is ready to help you achieve your academic and professional goals with fast, accurate, and affordable certified translations.